AI Outbound Calling System
For AI Employee Factory in the US, I built a system that texts every new lead within seconds, calls them at the time they pick with a Retell AI voice agent, books the meeting, and follows up for three months. Result: 20+ hours saved a week and $1,500+ a month in labor. Built on n8n, Retell AI, GoHighLevel and Supabase.
The Challenge
The client called and followed up with every lead by hand, one at a time. It was slow, inconsistent, and leads kept slipping through.
Results
- Cut 20+ hours a week of manual calling and follow-up.
- Saved $1,500+ a month in labor costs.
- Every lead gets a text within seconds and is nurtured for three months.
- No leads left slipping through the cracks.
The Solution
- 1
A text goes out within seconds of the form submission. The lead picks a time, and a Retell AI voice agent calls at that time and books the meeting.
- 2
OpenAI reads every call transcript and updates the lead status on its own.
- 3
n8n runs the whole flow: pulling leads, triggering calls, routing hot ones, and logging outcomes.
- 4
An 8-stage SMS and email sequence in GoHighLevel nurtures each lead for up to three months.
Want a system like this in your business?
Book a free call and I will show you exactly how this would work on your stack.
